Administrator II (SDA)
King County
Seattle, WA
Full-time
This job is no longer available.
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Salary
$89,315.20 - $107,972.80 Annually
Location
Seattle, WA
Job Type
Special Duty Assignment
Job Number
2024JL22567
Department
MTD - Metro Transit
Division
Rail
Opening Date
08/22/2024
Closing Date
9/5/2024 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
C4 : PROTEC17-P&T-MTD
Full- or Part-Time
Full Time
Hours/Week
40 hours/week
Learn how Metro connects you with what matters
* THIS POSITION IS ONLY OPEN TO CURRENT KING COUNTY METRO EMPLOYEES*
King County Metro Transit's Rail Business and Administration Section has an exciting opportunity for a Special Duty Assignment (SDA) Administrator II. This position offers a hybrid work environment, and the opportunity to gain supervisory and leadership experience while making an impact through administrative work.
King County's Rail Division is growing, expanding and is a terrific place to work! In addition to operating and maintaining a light rail system that will power our region's mobility options for decades to come, we're creating a dynamic culture where everyone is valued and able to thrive. Our strategic priorities include establishing a culture of care, ensuring the safest possible environment for employees and customers, effectively expanding operations and strengthening our partnerships with area mobility agencies like Sound Transit and City of Seattle.
Successful candidates will have experience providing a broad range of administrative services such as personnel, budget, problem solving, program development and administration functions for the Rail Division and its Sections. The Administrator II, working under the supervision of the Business Analyst Senior, will be primarily responsible for strategic planning, records management, administrative policy guidance, Section Manager administrative support, recruitment tracking, committee support, SharePoint site administration, and coordinating administrative activities for assigned work groups, such as payroll processing, employee reimbursements and grievance tracking. A key project will be helping support administrative services for the Link East Base facility in Bellevue, WA.
Who may apply: This position is open to internal King County Metro Career Service candidates who have passed their 6 months probation who meet the requirements for the position.
Position Information: This recruitment will be used to fill one (1) special duty Administrator II assignment within the Rail Division's Business and Administration team that is expected to last 6 months, with possibility of extension .
About Link Light Rail
Metro Transit's Rail Division manages and maintains Sound Transit's Link Light Rail service, which currently spans a 24.5-mile route from Angle Lake to Northgate and a 6.6-mile route from Redmond Technology to South Bellevue. By the end of 2026, the Light Rail is projected to expand to nearly 60 route miles, including the addition of 11 new stations. These rail services complement Metro's extensive fixed-route bus system and mobility services. Puget Sound transit agencies are collaborating to create an integrated transit network that enables people to travel farther, faster, and more easily.
If you have questions about this recruitment, please contact: Jacky Lu, Talent Advisor, jacky.lu@kingcounty.gov
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In these roles, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As an Administrator II, you will:
Candidates must meet the following minimum qualifications to be considered for the position:
To Apply
If you are interested in pursuing this Special Duty Assignment (SDA) opportunity, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process (or if you have general questions) please contact Jacky Lu: jacky.lu@kingcounty.gov
Required forms and materials:
A letter of interest that addresses:
1. Describes your interest in the Administrator II position and how your experiences and abilities have prepared you to be best fit for the position. Include a brief description of your skills, experience, and knowledge.
Application & Selection Process
Applicants will be screened for clarity, thoroughness, competitiveness, and written communication skills. Applicants will be considered based on their supplemental question answers and their letter of interest. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes, such as reference checks and/or internal record reviews.
Work Schedule
The work week is 40 hours, Monday through Friday. The position is subject to the provisions of the Fair Labor Standards Act and is therefore eligible for overtime pay if scheduled.
Work Location
On-site work is normally performed at the Seattle Central Link Operations and Maintenance Facility (3407 Airport Way S. Seattle, WA 98134) and the Bellevue East Link Operations and Maintenance Facility ( 1925 120th Ave NE, Bellevue, WA 98005 ).
C lassification/ Job Code/Grade
A dministrator II/ 281304 / Grade 56
Union Representation
PROTEC17: Local 17 Professional & Technical and Transit Administrative Support Employees (C4)
Teleworking Requirement
The work associated with these positions will be performed predominantly in a hybrid work environment working in the office and from a home office. Rail employees will have access to shared workspaces at various Sound Transit (King County) facilities. Employees must reside in Washington State and within a reasonable distance to the jobsite to respond to workplace reporting requirements.
Rail employees will be provided with a laptop issued by Sound Transit, with the necessary software to fulfill the requirements of the position. Employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive.
We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
#RailJobs #RailCareers
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$89,315.20 - $107,972.80 Annually
Location
Seattle, WA
Job Type
Special Duty Assignment
Job Number
2024JL22567
Department
MTD - Metro Transit
Division
Rail
Opening Date
08/22/2024
Closing Date
9/5/2024 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
C4 : PROTEC17-P&T-MTD
Full- or Part-Time
Full Time
Hours/Week
40 hours/week
Summary
Learn how Metro connects you with what matters
* THIS POSITION IS ONLY OPEN TO CURRENT KING COUNTY METRO EMPLOYEES*
King County Metro Transit's Rail Business and Administration Section has an exciting opportunity for a Special Duty Assignment (SDA) Administrator II. This position offers a hybrid work environment, and the opportunity to gain supervisory and leadership experience while making an impact through administrative work.
King County's Rail Division is growing, expanding and is a terrific place to work! In addition to operating and maintaining a light rail system that will power our region's mobility options for decades to come, we're creating a dynamic culture where everyone is valued and able to thrive. Our strategic priorities include establishing a culture of care, ensuring the safest possible environment for employees and customers, effectively expanding operations and strengthening our partnerships with area mobility agencies like Sound Transit and City of Seattle.
Successful candidates will have experience providing a broad range of administrative services such as personnel, budget, problem solving, program development and administration functions for the Rail Division and its Sections. The Administrator II, working under the supervision of the Business Analyst Senior, will be primarily responsible for strategic planning, records management, administrative policy guidance, Section Manager administrative support, recruitment tracking, committee support, SharePoint site administration, and coordinating administrative activities for assigned work groups, such as payroll processing, employee reimbursements and grievance tracking. A key project will be helping support administrative services for the Link East Base facility in Bellevue, WA.
Who may apply: This position is open to internal King County Metro Career Service candidates who have passed their 6 months probation who meet the requirements for the position.
Position Information: This recruitment will be used to fill one (1) special duty Administrator II assignment within the Rail Division's Business and Administration team that is expected to last 6 months, with possibility of extension .
About Link Light Rail
Metro Transit's Rail Division manages and maintains Sound Transit's Link Light Rail service, which currently spans a 24.5-mile route from Angle Lake to Northgate and a 6.6-mile route from Redmond Technology to South Bellevue. By the end of 2026, the Light Rail is projected to expand to nearly 60 route miles, including the addition of 11 new stations. These rail services complement Metro's extensive fixed-route bus system and mobility services. Puget Sound transit agencies are collaborating to create an integrated transit network that enables people to travel farther, faster, and more easily.
If you have questions about this recruitment, please contact: Jacky Lu, Talent Advisor, jacky.lu@kingcounty.gov
Job Duties
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In these roles, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As an Administrator II, you will:
- Be the delegated authority to independently handle many daily administrative support duties for and on behalf of the managers.
- Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the unit, section, division and/or department levels.
- Analyze and evaluate data for assigned research projects and technical systems, assess program models and prepare summary reports.
- Interpret and provide management with information on current administrative policies and procedures and legislation.
- Participate in strategic planning efforts and help develop and/or revise policies and procedures for assigned work unit.
- Maintain organized, accurate, and accessible records and filing systems, including complex records, correspondence, and related documents. Filing systems include digital and physical documents.
- Maintain group calendar s , schedule meetings, take notes , prepare and distribute meeting minutes, track and log trainings, create and maintain distribution lists and provide support with necessary equipment for various group meetings or committees .
- Develop and coordinate programs or projects for assigned work unit.
- Prepare presentation materials and publications for internal use.
- Supervise lower - level administrative staff in assigned work unit, such as Transit Administrative Support Specialists IIIs (TASS IIIs).
- Provide technical expertise to other internal staff on a limited basis.
- Represent the work unit, division or department on internal and external committees or task forces.
- Serve as liaison between the manager and internal and external groups or individuals.
- Maintain and update data and materials related to division functions by utilizing MS Office 365 applications and specialized database systems ( i.e. Oracle EBS, Peoplesoft, or similar such software).
- Monitor and maintain inventory, order, collect and distribute supplies.
- Use a County purchasing card and requisition on behalf of work group, as necessary.
- Prepare forms required for personnel transactions, requisition forms, purchase orders, and expense reports.
- Compose, draft, type, proofread and edit documents, contracts and/or various correspondence to ensure they conform to the appropriate use of the English language, King County Editorial Style Guide and internal established procedures.
- Perform complex and critical administrative support, providing lead administrative support and secretarial duties for managers and other professional staff.
- Maintain electronic tracking mechanisms and tickler file systems to track correspondence, inquiries, requests, and reminders from various sources.
- Arrange and prepare travel and training documents/logs.
- Maintain confidentiality while earning trust and respect of co-workers through honesty, integrity, and professionalism in all interactions.
- Assist with special projects as needed and perform other duties as assigned.
Experience, Qualifications, Knowledge, Skills
Candidates must meet the following minimum qualifications to be considered for the position:
- Advanced knowledge of administrative support services, such as payroll processing, policy guidance, employee reimbursements, information systems, technology principles, and advanced skill in Microsoft Office products.
- Experience leading, supervising, and/or mananging a team.
- A strong background in administrative support and ability to use good judgment in making independent decisions with a high degree of tact and diplomacy, OR an equivalent background of education and experience.
- Demonstrated customer service skills, and ability to work and communicate with diverse groups of customers in person, verbally, and written ability to maintain confidentiality and use discretion when handling sensitive information.
- Knowledge of project management and data collection principles, practices, procedures, and techniques.
- Ability to develop, prepare, and maintain complex database reports, including charts, graphs, and tables.
- Excellent organizational skills are required to work on a number of projects simultaneously and to complete projects within specified deadlines.
- Demonstrated ability to effectively problem solve, apply good judgment and initiative.
- Skilled in the use of personal computer programs including Microsoft Word, Excel, Outlook, SharePoint, PowerPoint, and Adobe.
- Demonstrated strong attention to detail. Proven ability to multi-task and remain organized in a fast-paced environment with multiple deadlines and changing priorities.
- Knowledge of PeopleSoft or other similar payroll and time-keeping software.
- Knowledge of Oracle or other similar financial software. Knowledge of Laserfiche or equivalent electronic filing system.
- Experience with Bl Launchpad and Enterprise Asset Management (EAM) reporting.
- Knowledge of Metro Transit policy & procedures.
- Knowledge of Lean/Continuous Improvement principles.
- Demonstrated skill in planning, organizing, time management, and handling competing priorities, and producing quality detailed work within tight timeframes.
- Demonstrated skill in applying project management principles and practices.
- Positive, collaborative, flexible disposition; equally adept at working independently or as part of a team.
- Ability to work in a fast-paced, dynamic environment.
Supplemental Information
To Apply
If you are interested in pursuing this Special Duty Assignment (SDA) opportunity, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process (or if you have general questions) please contact Jacky Lu: jacky.lu@kingcounty.gov
Required forms and materials:
A letter of interest that addresses:
1. Describes your interest in the Administrator II position and how your experiences and abilities have prepared you to be best fit for the position. Include a brief description of your skills, experience, and knowledge.
- Only the first two pages of your letter of interest will be reviewed.
Application & Selection Process
Applicants will be screened for clarity, thoroughness, competitiveness, and written communication skills. Applicants will be considered based on their supplemental question answers and their letter of interest. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes, such as reference checks and/or internal record reviews.
Work Schedule
The work week is 40 hours, Monday through Friday. The position is subject to the provisions of the Fair Labor Standards Act and is therefore eligible for overtime pay if scheduled.
Work Location
On-site work is normally performed at the Seattle Central Link Operations and Maintenance Facility (3407 Airport Way S. Seattle, WA 98134) and the Bellevue East Link Operations and Maintenance Facility ( 1925 120th Ave NE, Bellevue, WA 98005 ).
C lassification/ Job Code/Grade
A dministrator II/ 281304 / Grade 56
Union Representation
PROTEC17: Local 17 Professional & Technical and Transit Administrative Support Employees (C4)
Teleworking Requirement
The work associated with these positions will be performed predominantly in a hybrid work environment working in the office and from a home office. Rail employees will have access to shared workspaces at various Sound Transit (King County) facilities. Employees must reside in Washington State and within a reasonable distance to the jobsite to respond to workplace reporting requirements.
Rail employees will be provided with a laptop issued by Sound Transit, with the necessary software to fulfill the requirements of the position. Employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North" , we are making King County a welcoming community where every person can thrive.
We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
#RailJobs #RailCareers
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12paid holidays each year plus twopersonal holidays
- Generous vacation and paid sick leave
- Paid parental,family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
This job is no longer available.
King County
Seattle, WA