Administrative Specialist III

King County   Pioneer Square, WA   Full-time
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$57,387.20 - $72,737.60 Annually

Seattle, WA

Job Type
Career Service, Full Time, 40 hrs/week

DLS - Dept. of Local Services

Job Number

Road Services

3/26/2023 11:59 PM Pacific


King County Road Services Division is seeking an Administrative Specialist III to support the Maintenance Section. This administrative role will work closely with payroll staff, section and unit managers, and maintenance staff, and perform various coordinating tasks. This is an exciting opportunity to work with the Road Services team and make a difference in our community!

Job Duties
  • Provide administrative and office management support to Maintenance Section including managers, supervisors and staff of 90+ employees;
  • Compose, proofread, and edit written materials to include skill in proofing and formatting documents, charts, graphs, spreadsheets, and tables;
  • Provide customer service to internal and external customers, including research requests and provide information and/or reports;
  • Verify employee timesheets in PeopleSoft including accurate budget charge coding on employee daily timesheets for multiple projects;
  • Research and help to resolve incorrect charges or discrepancies for invoices;
  • Prepare and process invoices for the Maintenance Section (e.g., purchases made by maintenance staff to be used for projects or programs);
  • Use P-Cards to pay for purchases, verify the POETA coding and reconcile bank statements;
  • Enter invoices into Oracle, scan and email invoices to appropriate County department personnel for authorization, and track authorizations are completed;
  • Responsible for accounts payable operations; including accurate budget charge coding and tracking by project; budget charge reconciliation for multiple projects in Oracle;
  • Handle support responsibilities which include ordering and maintaining inventory of office supplies; scheduling routine maintenance and/or repairs on office equipment; process and date stamp mail and related correspondence or information before forwarding mail to staff; identify and prioritize time sensitive matters;
  • Perform other duties as assigned.
Experience, Qualifications, Knowledge, Skills
  • A minimum of 2 years of progressively responsible administrative assistance experience, as described in the job duties, or any combination of experience/education/training related to the duties of this position and required knowledge, skills, and abilities.
  • Experience processing payroll and accounts payables.
  • Knowledge of general office principles and practices.
  • Proficient using Microsoft Outlook, Teams, Excel and Word software applications.
  • Effective communication skills in person, via telephone and in writing (effectively using discretion, patience, etiquette, and professionalism).
  • Ability to work on multiple tasks requiring a high degree of accuracy in a high pressure/short deadline/precise schedule environment.
  • Ability to maintain high degree of confidentiality with sensitive and personal information.
  • Ability to be self-directed and effectively plan, organize, prioritize work on a daily basis.
  • Ability to work independently and effectively be part of a team that contributes to a work environment that embraces and encourages diversity in its workforce and where differences are valued.
  • Ability to demonstrate behaviors that include fairness, respect, and inclusiveness.
  • Knowledge of PeopleSoft payroll system (Oracle EBS). Knowledge of RoadWorks.
  • Experience working in a public works environment.
  • Strong communication skills, written and verbal.
Supplemental Information

  • Valid Washington State Driver's License.
Why King County Roads Division?
  • Competitive - healthcare plans
  • Free - transportation options
  • Manager Support - structured employee assistance program
  • Paid- vacation time (in addition to paid holidays)
  • Paid - sick leave
  • Paid - parental leave
  • Deferred - compensation plan
  • Twelve - paid holidays
  • Awesome Employee Giving Program!
Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work, and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. We are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is the local service provider for the roughly quarter-million people who live in the unincorporated areas of the county; taken together, Unincorporated King County would be the second-largest city in the state. The Department of Local Services includes a Director's Office with a Community Service Area group, and the Road Services and Permitting Divisions. Together, this department provides a single executive point of accountability for delivery of local services to all of the unincorporated areas.

The King County Road Services Division designs, builds, operates, and maintains roads and bridges in unincorporated areas of King County in an efficient and environmentally responsible manner to protect the public's investment and facilitate safe travel. The division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel. The Division is responsible for 1,500 miles of road and 185 bridges, 5.7 million feet of drainage ditches, over 44,000 traffic control signs, 78 traffic signals, and 50 traffic cameras in unincorporated King County.

As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.

King County values diverse perspectives, life experiences, and differences. The Department of Local Services encourages people of all backgrounds to apply , including people of color, immigrants , refugees , women , LGBTQ+ , people with disabilities , and veterans.
To learn more, please visit j ustice . aspx

Teleworking Requirement:
Could be granted after effectively learning the position. The work associated with this position will be performed by teleworking, field work, onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Are you ready to APPLY?
The recruitment for this position is open to all applicants. A completed King County Application is required. We highly recommend that you also provide a cover letter and resume.

If you have any questions, please contact Jerrell Hollis, Senior HR Analyst, by e-mail at or by phone at (206) 477-4318.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 12paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
This job is no longer available.

King County

Pioneer Square, WA