Salary

$35.52 - $45.02 Hourly

Location

WA, WA

Job Type

Career Service, Full Time, 40 hrs/week

Job Number

2024BM22463

Department

DES - Executive Services

Division

Fleet

Opening Date

08/23/2024

Closing Date

9/6/2024 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

Z3 : KC Personnel Guidelines

Full- or Part-Time

Full Time

Summary

The Fleet Services Division is searching for a highly customer focused administrative professional who thrives in a challenging fast paced environment and can orchestrate multiple activities at once to accomplish a goal. As the Fleet Services Administrator, you will be involved in daily interaction with the organization at all levels as well as external contacts. Our ideal candidate will be known for providing excellent service to internal and external customers who establishes and maintains positive relationships with county employees, vendors, and coworkers! A successful candidate is a self-starter who has excellent interpersonal skills, keen attention to detail, ability to work in a fast-paced environment, a solid background in providing high level administrative support, and are comfortable managing assignments/projects independently.

SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:

• Administrative Support: Review, proofread, and format all correspondence prepared for signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy. Track and follow up with staff to ensure deadlines are met. Work on multiple special projects. Coordinate new staff onboarding, standard work processes, staff moves and facility. Send out Preventative Maintenance reports to customers and maintain our contact list.
• Payroll: Process payroll for Fleet in the PeopleSoft payroll system. This includes preparation and maintenance of payroll records, adjustments and corrections to payroll benefit accruals and other payroll information.
• Financial: Process Expense and travel reimbursements for section staff including appropriate account coding and assist with the preparation of various budgetary reporting. Order and maintain office supplies inventory and assist with the procurement of technical equipment for the Operations section.
• Records Management: Manage the electronic (ERMS) and physical records of the Operations section and track and coordinate public disclosure requests.
• Special Projects: Provide support to Fleet Operation staff by working on cross-functional projects including legislation, policy updates, Lean, employee engagement, Equity and Social Justice, and human resources.

WE ARE LOOKING FOR CANDIDATES WHO:

• Have strong background with senior-level administrative support and are able to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience.
• Have experience processing payroll in a trades or other complex environment.
• Enjoy working collaboratively in a team environment; willing to pitch in to help other team members.
• Think differently, eager to try new things and challenge themselves to improve processes.
• Have good proactive time management skills that allows for you to successfully complete tasks on time.
• Enjoy juggling multiple competing priorities with tight timelines with the ability to prioritize work.
• Are proficient with the Microsoft Office Suite and are comfortable with the use of office productivity software and relational databases in their daily work. (The county uses Microsoft Office, PeopleSoft HCM and Oracle EBS.)

This is not a remote/hybrid position.

APPLICATION PROCESS
The recruitment for this position is open to all applicants. A completed King County Application is required. If you have any questions, please contact DES Talent Solutions at DESTalentSolutions@kingcounty.gov .

This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year plus twopersonal holidays
• Generous vacation and paid sick leave
• Paid parental,family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.