Accounting Supervisor

General Responsibilities: Assist the Vice President of Finance in administering the Credit Union’s financial resources and accounting activities.  Coordinate day-to-day accounting functions, provide financial analysis and reporting, and supervise assigned finance department staff.  Recommend and implement improvements that support the efficiency, accuracy, and effectiveness of finance department operations. 

Description of Duties:

1.      Performance Management and Training

a.     Assist with finance department service standards training

b.     Coordinate training requirements for existing and newly hired finance department staff

c.     Assist with department training sessions as necessary

d.     Facilitate Quality Service Group meetings as assigned and assist in determining topics

2.         Accounting and Records Maintenance

a.     Monitor general ledger maintenance and recommend necessary adjustments

b.     Assist in determining appropriate vault cash levels

c.     Review and reconcile bank and general ledger accounts

d.     Coordinate share draft, ACH, and payroll deduction processing

e.     Monitor and maintain service contract records including renewal dates

f.      Complete initial and annual vendor due diligence

g.     Prepare and maintain fixed asset inventory

3.         Report Preparation

            a.   Assist with preparation of the quarterly Call Report and prepare assigned sections

            b.   Prepare monthly reports as assigned

            c.   Assist with preparation of financial reports for the monthly Board meeting

            d.   Assist with preparation and submission of year-end tax reporting

            e.   Assist with month-end financial statements and supporting documentation

            f.   Assist with preparation of financial reports for ALCO meetings

4.         Financial Analysis

a.     Assist with the development of the annual budget and research assigned budget items

b.     Monitor investment activity and provide analysis and recommendations to the Vice President of Finance

c.     Monitor liquidity and recommend appropriate short-term account levels

d.     Assist in preparation of information used in the quarterly ALM analysis

e.     Produce financial information and provide reports, graphs, charts, and other information as requested

f.      Research and recommend opportunities related to income, pricing, and expense control

5.         Process and Personnel Coordination

            a.   Direct day-to-day finance department workflow and resolve routine issues

            b.   Coordinate department scheduling and assist with personnel matters as assigned

            c.   Monitor finance-related software and vendor interfaces and coordinate resolution of 

                 operational issues

            d.   Recommend changes to department policies, procedures, and processes

            e.   Assist with month-end and quarter end activities

            f.   Supervise, coach, and provide direction to assigned finance department staff.

            g.   Serve as the primary departmental resource in the absence of the Vice President of Finance, 

                 within assigned authority.

6.         Strategic Administration

a.     Assist in developing finance department goals and objectives

b.     Monitor finance department goal activity and assist with the preparation of monthly goal reports

c.     Assist with implementation of strategic planning initiatives

d.     Participate in committees and organizational initiatives as assigned

7.         Audit

a.     Assist in preparing for and supporting quarterly Supervisory Committee reviews

b.     Coordinate finance department documentation and other preparations for the annual audit

c.     Assist with finance department preparation for NCUA examinations

d.     Respond to audit and examination requests within assigned areas of responsibility

8.         Compliance

a.     Assist in monitoring compliance within the finance department

b.     Research applicable regulatory changes and recommend necessary procedural changes

c.     Assist with implementation of applicable regulatory changes

d.     Provide guidance to finance department staff regarding applicable policies, procedures, rules, and regulations

e.     Maintain a working knowledge of applicable finance-related laws, regulations, and compliance requirements.

Performance Measurements 

1.         Leadership: The ability to effectively lead others in achieving stated duties and assignments.  The degree to which the manager demonstrates a positive example in leading staff toward achievement of department objectives and goals.

2.         Job Knowledge: The depth and breadth of know-how to perform higher level duties and functions of the job.  The level of compliance with generally accepted accounting procedures, government regulations and industry accounting procedures. 

3.         Management Effectiveness: The overall ability to supervise and direct people and/or resources to meet department goals.  The level at which one is able to motivate people, plan and prioritize overall operations, respond to changing conditions, and manage costs effectively.

4.         Decision Making: The ability to make prudent decisions that are timely, well researched, and reflect awareness of impact.

5.         Accounting Quality: The level at which accounting tasks are administered carefully, accurately, and in accordance with specific instructions. Attention to detail and compliance with standards, requirements, deadlines, and expectations.  The level of professionalism, including maintaining appropriate levels of confidentiality and security.

6.         Employee Development: The degree to which the supervisor encourages employee education, development, and improvement.  The level of assistance provided in planning and meeting career goals.  An awareness of organizational needs related to employee development.

7.         Analytical Skills: The ability to observe, evaluate, summarize, and apply meaningful data in the problem-solving process.  The level of logical reasoning necessary to connect required actions to desired outcomes.  The ability to forecast events based upon current situations.  Demonstrated skill in generating alternative solutions to problems.

8.         Problem Solving: The ability to predict, recognize, and define problems.  Skill in generating, selecting, and implementing timely and meaningful solutions.

9.         Organizational Relations: The degree to which the employee collaboratively works with other internal departments, agencies, and/or outside organizations.  The level of response to customer requests, both internally and externally. 

Qualifications 

Education/Certification: Bachelor’s degree in accounting or a related field, or an equivalent combination of formal training and experience.

Required Knowledge: Thorough understanding of financial and accounting practices, procedures and regulations.  Basic knowledge of investments and financial analysis.  Understanding of financial accounting systems.  Thorough knowledge of Credit Union or financial products.

Experience Required: Three to five years of accounting experience.  Seasoned supervisory experience is preferred.

Skills/Abilities: Solid organizational and analytical abilities.  Ability to operate related computer applications.  Ability to develop and complete reports and research on time.

Intent and Function of Position Descriptions

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.  They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions.  Well-constructed job descriptions are an integral part of any effective compensation system.  

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included.  Peripheral tasks, only incidentally related to each position, have been excluded.  Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions.  In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive.  Additional functions and requirements may be assigned by supervisors as deemed appropriate.  

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.  However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. 

Job descriptions are not intended as and do not create employment contracts.  The organization maintains its status as an at-will employer.  Employees can be terminated for any reason not prohibited by law.