Salary

$60,070.40 - $76,419.20 Annually

Location

Chinook Building 401 5th Avenue Seattle, WA

Job Type

Career Service, Full Time, 40 hrs/week

Job Number

2024JM22612

Department

DES - Executive Services

Division

FMD - Facilities Mgmt

Opening Date

08/29/2024

Closing Date

9/12/2024 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

F1A : L117-Admin

Full- or Part-Time

Full Time

Summary

This position reports to the Finance and Payroll Section of Facilities Management Division within the Department of Executive Services. This Fiscal Specialist III position performs specialized accounting and fiscal services work, such as the processing of permit invoices, accounts payable, account receivables, payroll, and legal and financial documents for Facilities Management Division's Finance Section.

WHO ARE WE?
Through a workforce of over 350 dedicated employees, FMD operates and manages the County's capital assets by developing and maintaining cost-conscious, sustainable, high-quality facilities. The Building Operations Section of FMD maintains approximately 3 million square feet in facilities where King County provides regional services, including the King County Courthouse and District Courts, Maleng Regional Justice Center, King County Administration Building, King County Animal Shelter, and several Public Health facilities. Our facilities range in age from 8 to 100 years, with equipment such as boilers, chillers, DDC controls, ventilation fans, pumps and compressors, and fire/life/safety systems.

Why it's worth taking a second look at working for King County:
http://kingcounty.gov/audience/employees/careers/why-work-here.aspx

COMMITMENT TO EQUITY AND SOCIAL JUSTICE:
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Job Duties

• Accounts payable operations, including invoice and payment processing, vendor management, independently obtaining budget charge coding, applying payments to established contracts as appropriate, and adhering to internal controls and policies.
• Expense reporting and reconciliation for multiple projects.
• Organize, track, code, prepare, process, and maintain data sources, such as invoices, contract documents, electronic retention systems, and other financial, accounting, and fiscal records.
• Verify accuracy of accounting documentation; Identify accounting inconsistencies and errors and prepare corrections.
• Prepare, review, and approve purchase requisitions, and expense reports.
• Review, Research, Correct and summarize specialized and technical information from varied sources using spreadsheets and customized database applications.
• Provide customer service to internal and external customers; Communicate established policies, procedures, codes, regulations, and other relevant information via phone, in writing and in person.
• Perform financial or other numeric work, requiring the application of accepted bookkeeping or basic accounting methods.
• Process incoming mail and documents; identify and prioritize sensitive matters; maintain confidentiality and professionalism.
• Collaborate with team members to identify opportunities for process improvements.
• Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

Minimum Qualifications:

• Professional experience processing, reviewing and/or monitoring accounts receivable, accounts payable, and working with automated accounting and payroll systems.
• Experience interpreting policies and procedures.
• Knowledge of accounting and higher-level mathematics.
• Demonstrated intermediate skills in Microsoft Office Products including Excel, Word, and Outlook and other software applications relative to the position.
• Ability to multi-task, respond to unanticipated requests, and work under pressure within deadlines.
• Ability to provide clear information, directions, and training to technical and non-technical staff.
• Demonstrated experience providing effective and quality customer service.
• Strong organizational and advanced problem-solving skills.
• Demonstrated ability to communicate effectively both orally and in writing.

Desirable Qualifications:

• Experience in accounts payable, receivable, and accounting reconciliation.
• Skill in creating Excel spreadsheets for data analysis including data filters, subtotals, pivot tables, and Vlookup.
• Knowledge of public sector accounting.
• Experience with Oracle, PeopleSoft, or other automated financial/payroll systems.
• Degree in accounting.

ADDITIONAL POSITION INFORMATION:

• This position is non-exempt from the Fair Labor Standards Act and is overtime eligible.
• Normal business hours are Monday-Friday, 8:00 a.m.-4:30 p.m.
• This position is represented by the Teamster L117.

Supplemental Information

TO APPLY
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact Jessica Mango at Jmango@kingcounty.gov or 206-477-9082.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year plus twopersonal holidays
• Generous vacation and paid sick leave
• Paid parental,family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.