Salary

$28.19 - $35.87 Hourly

Location

Redmond, WA

Job Type

Term Limited Temporary,PartTime, Std Wkly Hrs Vary

Job Number

2024JH22372R1

Department

DLS - Dept. of Local Services

Division

Road Services

Opening Date

08/23/2024

Closing Date

9/8/2024 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

F1A : L117-Admin

Full- or Part-Time

Part Time

Summary

King County Road Services Division is seeking a Part time Administrative Specialist III to support the Maintenance Section. This administrative role will work closely with payroll staff, section and unit managers, and maintenance staff, and perform various coordinating tasks. This is an exciting opportunity to work with the Road Services team and make a difference in our community!

Our commitment to Equity, Racial and Social Justice.
The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our commitment to " True North " values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.

Job Duties

Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity, racial, and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.

• General Office Support: (including but not limited to) providing daily administrative assistance in the area of written communication including drafting, editing, and proofreading documentation and correspondence to both interdepartmental employees and the public sector via e-mail responses, letters of justification, etc; process training requests and other agency forms; maintain and update lists; identify priority and time-sensitive material, correspondence and requests while maintaining strict confidentiality. ·
• Payroll/Labor Distribution: review paperwork for accuracy and completeness. Ensure proper work order and task numbers are reported. Gather, data-enter, report and track the daily time of employees on a daily basis. Review and compile data for validity, correctness and completeness.
• Management Reporting and Tracking: establish, maintain and administer data from the Roads Maintenance budget tracking database. Provide weekly reports on current budget with contract cities, material usage, process Cityworks (internal database) work orders, and daily maintenance reports from crew.
• Database: provide assistance to the Crew Chiefs and Supervisor with as needed data entry and maintenance of database information for program needs.
• Customer Service: provide technical and informational support to internal staff for organizational and public inquiries; answer telephones to take information and forward to appropriate staff.
• Perform other related duties as assigned.

Experience, Qualifications, Knowledge, Skills

• Knowledge of general office policies, practices and principles.
• Working knowledge of Microsoft Word, Excel, Access, Outlook and the Internet.
• Knowledge of operation of standard office equipment that may include computer, printers, calculator, photocopier machine, fax machine, and multi-line telephone.
• Knowledge of proper English grammar, usage and spelling.
• Strong oral and written communication skills.
• Organizational skills and strong attention to detail.
• Strong interpersonal and human relation skills.
• Strong customer service skills - in person and via telephone (discretion, patience, etiquette, and professionalism, toward the public and fellow employees.
• Skill in following oral and written instructions and following through on assignments.
• Skill in prioritizing and handling different tasks and workload and interruptions effectively.
• Keyboarding skills.
• Initiative and accountability skill for work product or service.
• Ability to complete tasks timely and meet deadlines.
• Ability to adapt to changes in workload demand.
• Ability to file alphabetically and numerically as well as enter data.
• Ability to work independently and in a team environment.
• Ability to have predictable and reliable attendance.
• Ability to operate motorized vehicle.

DESIRED QUALIFICATIONS:

• Two (2) years of full-time office experience performing comparable duties as listed above.
• Experience working in a construction-related office environment.

Supplemental Information

NECESSARY REQUIREMENTS:
Valid Washington State Driver's License

INTERVIEW PROCESS:
Successful applicants will be invited to participate in an interview the week of September 18, 2024.

WHO MAY APPLY:
This recruitment is open to all qualified applicants and may be used to fill current and or future career service, term-limited temporary, short-term temporary, and or special duty positions over the next six months.

APPLICATION PROCESS:
A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position.

WORK SCHEDULE:
This is a 20-hour week position working 4 hours/day, Monday - Friday (4 day work schedule in the summer possible). This position is non-exempt from the Fair Labor Standards Act and is overtime eligible. Mandatory overtime may be required.
Depending on the time of year, the hours may differ. This will be communicated by your supervisor prior to.

EMERGENCY DESIGNATION STATUS:
Mission-Critical Employees: Those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans.
Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines fo r Workforce Management in an Emergency .

Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.

For more information regarding this recruitment, please contact:
Jerrell Hollis
Senior Human Resources Analyst
206-477-4318
jhollis@kingcounty.gov

Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year plus twopersonal holidays
• Generous vacation and paid sick leave
• Paid parental,family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.