Salary

$36.37 - $46.10 Hourly

Location

Seattle, WA

Job Type

Special Duty Assignment or Term Limited Temp (TLT)

Job Number

2024-LM22581

Department

DES - Executive Services

Division

FBOD-Finance & Business Ops

Opening Date

08/26/2024

Closing Date

9/8/2024 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

F3A : L117-P&T

Full- or Part-Time

Full Time

Summary

King County's Finance and Business Operations Division, Procurement & Payables section, is seeking an Assistant Contract Specialist for the Goods & Services Team!

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end in December 2025. If filled by a King County employee who has passed their initial probation, the TLT will be a Special Duty Assignment.

We are looking for staff members who exhibit a strong sense of team-oriented camaraderie and who understand and wholly embrace the value and importance of providing outstanding customer service to both internal and external customers. We need employees who aren't afraid to bring creative ideas and suggestions to the workplace and have a keen ability to establish and maintain effective relationships with their customers and co-workers.

Procurement & Payables : Our value stream begins with purposeful procurement planning, incorporates strategic sourcing, a streamlined solicitation process, and post award metrics to ensure that our contracts are providing the quality, cost, delivery, and service we expect. We leverage people, process, and technology to achieve these outcomes. Our Goods and Services staff is responsible for procuring materials, supplies, equipment, and services in support of King County's operational needs.

Scope of Job Duties: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:

• Interact closely with agency staff throughout King County, and work with suppliers and contractors to ensure that county business is conducted openly, inclusively, and provides the best value.
• Process requisitions, create purchase orders, and troubleshoot issues as needed in collaboration with internal and external stakeholders in King County's financial and procurement systems.
• Monitor spend thresholds and help correct discrepancies.
• Respond to purchasing and contracting related inquiries from internal and external customers.
• Provide responsive, high-quality service by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner.
• Support the preparation of competitive solicitations and other sourcing activities. Participate in the development and review of bid specifications, tabulations, solicitation documents, scope of work, technical specifications, and contract terms and conditions.
• Compile project documentation ensuring complete and accurate auditable files. Ensure insurance requirements are met. Gather information for supplier disputes and respond to public disclosure requests.
• Update standard work documents and prepare statistical reports.
• Participate in process improvement projects to streamline operations and make processes more effective and efficient.
• Ensure compliance with applicable laws, regulations, contract terms, policies, and procedures.

Minimum Qualifications:

• Basic understanding of contract law, regulations, procurement methods, industry principles and best practices;
• Ability to facilitate cross-functional discussions, resolve conflicts, and find resolutions;
• Ability to effectively communicate, facilitate meetings, work independently, and collaborate as a team member;
• Ability to manage your time and adapt to changing priorities, manage multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products;
• Strong communication, interpersonal, writing and customer service skills;
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work;
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products;
• Ability to work with people from diverse backgrounds.

We would love it if you have:

• Oracle EBS, Oracle Cloud, or related experience utilizing procurement technology;
• Procurement Certification(s) such as CPPB (Certified Professional Public Buyer), CPSM(Certified Professional in Supply Management) and/or CPSD (Certified Professional in Supplier Diversity);
• Experience with LEAN processes and principles;
• Experience with SharePoint, MS Teams and other collaborative online tools.

The Procurement & Payables Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBOD's vision "Count on Us" reflects the division's deep-seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence. If these values align with your own, please apply and join FBOD for a rewarding career!

Position Information:

• Work Site Details: The work associated with this position will primarily be remote with time in office as needed.
• Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule: This position is Non-Exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation: This position is represented by Teamsters 117.

Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work, remain available and responsive during scheduled work hours, and follow FBOD's Hybrid and Remote Guidelines including on-camera participation during virtual video meetings. King County has a robust collection of tools and resources to support working remotely.

The Application/Selection Process:
The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification. We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.

The selection process typically consists of a phone screen, video interview, and reference checking. For some positions the process may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:
Lisa Manasan, Recruiter
Email: lmanasan@kingcounty.gov

Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year plus twopersonal holidays
• Generous vacation and paid sick leave
• Paid parental,family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.