Cataloging Librarian

Pellissippi State Community College   Knoxville, TN   Full-time
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Title: Cataloging Librarian

Type of Appointment: Full-Time

Department: Library Services

Required Documents Needed to Upload at Time of Application:

• Resume

• Unofficial Transcripts

• Three Professional References (See below)

Reference check requirements:

• Non-supervisory roles: three (3) current or former supervisors

• Supervisory roles: two (2) current or former supervisors and one (1) current or former direct report

Personal references (friends, clergy, customers, relatives) are not considered acceptable references

Job Summary: The overall purpose of this job is to provide leadership and guidance in the development and maintenance of the Libraries' cataloging, metadata, and discovery services. Develops appropriate cataloging and metadata standards, oversees quality control, and ensures the accuracy of the catalog. Manages the Libraries' OneSearch discovery system. Assists with other technical services and e-resource management activities. Participates in reference services, instruction, and collection development/academic liaison duties. This is a tenure-track faculty position that reports to the Dean of Library Services.

Essential Functions:

55% Cataloging and Discovery

Provides leadership and guidance in the development and maintenance of the Libraries' cataloging, metadata, and discovery services, including the catalog and OneSearch (including, supervision of a Library Assistant and part-time employees).

Catalogs library materials in various formats, languages, and subject areas following national cataloging and metadata standards; performs all original and copy cataloging; maintains the Libraries' cataloging records in WorldCat; acquires e-resources records from vendors, checks them for accuracy, and uploads them to the catalog; updates catalog records for deaccessioned titles; with the Collections Librarian, troubleshoots proxy server access issues. Creates original catalog records for items not already cataloged in WorldCat.

Oversees system upgrades to the Libraries' discovery service; customizes search features; troubleshoots issues; coordinates the service with partners at Tennessee Tech University using Basecamp.

Develops standards, best practices and documentation for local cataloging and metadata processes; sets technical services priorities and oversees special projects.

Directs staff working on cataloging projects; monitors training needs and provides ongoing guidance and instruction.

Collects and reports statistics on collection size, circulation, and other metrics as needed.

!5% Reference

Provide reference service and research assistance to the libraries' users (students, faculty, adjuncts, staff, and community members) in-person and remotely (via live chat, email, phone, and other methods) using appropriate information sources. Provide individual consultations for library research either in-person or by electronic means.

10% Instruction

Provides instruction to individuals and groups in classroom or workshop settings. Designs classes, workshops, and online tutorials to instruct students, faculty, or staff in information literacy. Assists classroom faculty and adjuncts in the development of library or research assignments, library learning objects, and subject or course guides for their classes and in the use of other library resources.

10% Academic Liaison

Serves as library liaison and subject specialist to selected academic departments to collaborate with faculty and staff in those departments to identify collection development needs, program review needs, and course development activities. This includes maintenance of library webpages for course or subject reference and attending department meetings and events on behalf of the Libraries

5% Committee Service
Makes professional contributions to departmental, college, state-wide, regional, and national committees

5% Professional Development
Maintains knowledge of current professional library practices including national cataloging and metadata standards, new software tools, and best practices. Keeps abreast of and makes contributions to professional literature, activities of professional organizations, and scholarly developments in the areas of reference, library instruction, and instructional technology. Completes administrative certification to maintain Integrated Management System and continues training as needed.

As needed

Substitutes for librarians providing reference or instruction and for Integrated Library System administration.

Key Result Areas: Equitable access to scholarly resources is provided through catalog development and maintenance. Instruction and reference services will have a demonstrated impact on student success and retention, and prevalent use of the libraries' resources and services among students.

Job Requirements:

Required: MLS/MLIS/MIS degree from an ALA accredited program at time of appointment.

Preferred: Alma Administrator Certificate and Primo VE Administrator Certificate or equivalents. May become certified after hire.

Demonstrated work experience with library cataloging procedures and national standards:
  • OCLC cataloging services and automated library management system (Alma preferred)
  • RDA, AACR2, MARC 21, LCSH, and Library of Congress Classification
  • Familiarity with name, subject, and title authority work
  • Ability to create original bibliographic, holding, and item records
  • Experience cataloging a variety of bibliographic and physical formats, including electronic resources and three-dimensional objects
Able to engage in the college's mission and values.

Minimum two years of experience creating and managing bibliographic information.

One-year academic library experience preferred.

Part-time work experience is calculated at 50% of full-time experience.

Complexity & Creativity:

Cataloging: Requires critical analysis, creative thinking, and specialized training in national standards and local practices (prior to employment). The librarian must analyze bibliographic information, and then transcribe the data with careful attention to detail, awareness of user needs, and respect for the integrated library system shared with three other institutions. Some cataloging resources are available online for review. Academic reference and instruction skills require formal education and awareness of best practices; on-the-job experience and feedback may supplement. This position must obtain certification as an administrator of the integrated library system and must complete additional training to maintain and troubleshoot the discovery interface.

Reference: Providing reference services requires excellent interpersonal and written communication skills to assist patrons to locate appropriate and accurate information. Performing a reference interview, accurately identify patron needs, helping patrons manipulate topics, and knowing where to locate material through a variety of communication types requires a high degree of analytical, technical, and creative thinking. Reference questions received are rarely the same, so each requires a great deal of analytical and creative thinking and a good deal of technical skills to be able to adapt to any database or search function needed, as well as use classification standards.

Instruction: Designing engaging lesson plans to educate groups in effective and efficient methods of conducting library research and effective use of library services requires knowledge of instructional techniques and a high degree of creative and analytical thinking. Creating online instruction calls for these skills with added technical comprehension of course management systems, screen recording software, accessibility standards, and other tools, such as LibWizard for creating tutorials or quizzes.

Academic Liaison: Serving as liaison to academic departments requires knowledge of assigned subject areas, ability to communicate excellently with faculty and staff, knowledge of current web authoring tools and standards, and knowledge of collection development. A moderate to advanced amount of technical, analytical, and creative thinking is necessary to accomplish these tasks.

Magnitude of Impact:

Changes to catalog records or technical issues regarding access and discovery affect all students, staff, faculty, and other library users. Items may not check out, streaming films may be inaccessible, or catalog records may appear incorrect. These concerns become evident at the point of need and will require intervention from the Catalog Librarian as soon as possible.

Navigation and look and feel of the discovery system can affect student, staff, and faculty ability to quickly search for and retrieve relevant and quality sources or information about library materials. The outcome of these actions is immediate to long-term where outcomes may be evident upon a single search success or upon student success in classes with research assignments. Students, staff, faculty, or other librarians may discover problems as they arise. Often these problems can only be addressed by the person in this position with support from the Dean of Library Services.

In regard to reference and instruction, position works directly with students to teach them information literacy skills needed to be life-long learners, help them successfully complete the required research for their assignments, and guide them to appropriate college services and contacts to meet their academic and personal needs. Impact is noticeable either within weeks or at the end of the semester. Dean of Library Services would address issues.

Responsibility for Accuracy: Catalog errors include incorrect records, duplicate records, mismatched barcodes or call numbers, missing items, items stuck in transit, electronic resources with incorrect or broken links, and technical issues within the discovery layer. An employee or library user at the point of need will catch most errors. Routinely, the librarian must search for and clean up additional errors. Quantity and quality of work are determined by in-take and availability of new materials, findability, and general user satisfaction. Errors would affect the ability of patrons to locate materials in the discovery system. New technologies acquired for the library must meet statewide accessibility standards; the librarian is responsible for equity of content and ease of use. Errors would affect the ability of students and faculty to use and adapt new technologies for learning and teaching.

Judgement & Decisions: The librarian will independently decide how records are cataloged, which items should be purchased for a particular subject collection, and how specific instruction sessions should be taught. The Circulation Librarian, and Collections Librarian may be consulted before changes to cataloging policy and procedures. The Library Dean will make any final decisions regarding technologies for the library.

Financial Impact: The librarian will independently decide how records are cataloged, which items should be purchased for a particular subject collection, and how specific instruction sessions should be taught. The Circulation Librarian, and Collections Librarian may be consulted before changes to cataloging policy and procedures. The Library Dean will make any final decisions regarding technologies for the library.

Budgetary: Incumbent is responsible for ordering correct materials for libraries (books, DVDs, electronic resources, etc.); incumbent is responsible for technology in his or her office (computer, scanner, telephone, laptop, etc.).

Nature of Contacts: Position has frequent contact with students, faculty, adjuncts, staff, and community library users to provide academic support, technology training, and general outreach. The librarian will liaise with various academic departments to support collection development, accreditation, and instruction. Cataloging responsibilities require communication with resource vendors and other colleges within the catalog consortium to resolve technical issues.

Physical Demands: The employee may need to lift and transport books, paper, and use book trucks. Employee works at a computer a large amount of the time and will be typing/using a mouse. Travel to other campus' necessary for training, meetings, reference coverage, and instruction.

Hazards: Although the possibility of physical injury is low, injuries could occur from a book cart falling, books falling off of shelves, and shelves falling from shelving units. Injuries could also occur from office equipment with moving parts such as the shredder, laminator, and paper cutter.

Full-time Employment Benefits:

• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if enrolled in health plan

• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program

• Employee Assistance Program

• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b

• Employee Discount program with over 900+companies

• 13 Paid Holidays/Year Includes paid days off the last week of December

• Sick Leave Bank

• Longevity Pay

• Many opportunities for professional development

Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.

Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer

If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at 865-694-6607 or by email at .

If you are interested in this position, click on the link to the left to apply.

This job is no longer available.

Pellissippi State Community College

Knoxville, TN