Req #:	167415
Department:	UW FACILITIES: MAINTENANCE & CONSTRUCTION
Appointing Department Web Address:	https://facilities.uw.edu/
Job Location:	Seattle Campus
Posting Date:	05/09/2019
Closing Info:	Closes On   05/22/2019
Salary:	$3,266 to $4,365/month
Union Position:	Yes
Shift:	First Shift

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years. 

UW Facilities manages the University’s buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups, as well as the separate Emergency Management team, are the Business Intelligence & Information Technology group and the Finance & Administration group.

Maintenance & Construction has an outstanding opportunity for a Program Coordinator, Warehouse Operations.

Under the direction of the Facilities Stores Assistant Manager, coordinate materials management support services.

General job responsibilities include:

Serve as the primary contact for the UW Facilities Stores operations located in the Plant Services Building. Process counter releases and issue stock materials to UW Facilities staff. Provide information on products and product availability. Interact with clients regarding new products, product changes, usage changes, product evaluations, and price changes.

Advise clients, vendors, and UW Facilities staff on University of Washington and Facilities policies, regulations, and procedures relating to the purchasing of goods and services as a part of Facilities Stores program support. Perform data entry duties such as data retrieval and data modification and entering numeric or alphabetical data. Keep pace with daily workload demands. Provide reports and correspondence utilizing word processing, spreadsheets, and/or database software.

Source, place, approve, and monitor stock orders. Work closely with vendors that provide goods and services to operational areas within UW Facilities. When necessary, order inventory from alternate sources to satisfy client requirements.

Accurately prepare and process inventory control and material transactions using UW Facilities operating systems which include AiM, eProcurement, UW PAS, and ProCard. Inspect incoming items and check for condition, quantity, and type against shipping documents. Utilize inventory control and replenishment systems.

Perform duties related to purchasing, inventory management, and materials management. This includes replenishing stocked items, setting inventory levels, adding new items to inventory, monitoring inventory levels for changes in demand, maintaining Safety Data Sheets (SDS), and other regulatory reports as required. Perform daily inventory audits and conduct physical inventories as scheduled and/or directed.

Determine appropriate storage locations and placement of materials in warehouse. Maintain warehouse arrangement to maximize space utilization and accommodate all current and incoming materials. Utilize LEAN 5S principles in order to create efficient work areas. Assure that materials are appropriately stored, kept in good condition, and handled by following acceptable safety practices. Maintain electronic and paper filing systems.

Maintain an up-to-date working knowledge of warehouse operations which includes receiving, material storage, order processing, order picking and packing, refrigerant issuance, counter service, and logistics support. Respond to client questions and concerns in a timely manner. Assist clients in identifying appropriate materials to support their operational needs.

Coordinate the return of materials (defective, order errors, and product recalls) to vendors. Research original data and document sources with ordering departments, vendors, and internal operational groups. Update material orders and purchase order information.

Assist with refrigerant operations which include purchasing, receiving, issuing, handling, transporting, regulatory recordkeeping, and end-of-life recycling. Administer and ensure compliance with federal, state, and University policies in conjunction with the required documentation associated with refrigerant issuance.

Safely operate material handling equipment, including forklifts, used within the warehouse and when loading and unloading materials. Operate light duty vehicles such as pick-ups, sedans, and cargo vans. Pick-up and deliver materials or personnel as assigned.

Participate in organizational, division, unit, and work group programs: Balance Scorecard, LEAN Process Improvement, and other business efforts in order to improve workplace practices and processes to add value to the services provided.

Provide coverage for other department staff and programs. Assume higher-level duties as assigned. Perform additional related duties as required.  Assist with special projects as assigned. Program Coordinators may be assigned to various locations based on staffing levels and operational needs.  Assignments to alternate locations may vary in duration and frequency and are designed to maintain expected levels of service to customers located throughout the campus.

Perform other duties as assigned.

Core Competencies:

-Demonstrate personal integrity and trustworthiness
-Manage stressful situations and changing priorities effectively
-Anticipate, recognize and resolve problems
-Be responsible and accountable
-Use organizational skills and provide attention to details
-Maintain a positive, optimistic and success-oriented attitude
-Exercise professional demeanor, which includes being tactful and courteous
-Exhibit a professional work ethic
-Continuously promote a safe work environment


Requirements include:

High school graduation or equivalent AND two years’ experience with inventory management / materials management / warehouse operations / retail operations OR equivalent education and experience.

Additional requirements include:

Excellent oral and written communication skills

Excellent problem solving and time management skills

Excellent customer service skills

Experience performing data entry duties

Experience with Microsoft Office Suite and internet navigation

Experience with multi-line phone, preferably in a high volume environment  

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired:

Experience in procurement and inventory management systems.

Experience with Process Improvement.

Knowledge of building materials.  


Conditions of Employment:

Ability to lift/move up to 50 pounds unassisted and ability to lift/move 50-100 pounds with assistance.

Substantial footwear is required and must be worn with operating material handling equipment and/or moving materials and must be provided by the employee.

Work requires walking, lifting, bending, and standing for long periods of time.

Valid Washington State Driver’s License.

Ability to work in a smoke free environment. 

Regular and predictable attendance is required.

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.


Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.