Salary

$25.59 - $32.58 Hourly

Location

Chinook Building 401 5th Avenue Seattle, WA

Job Type

Career Service, Full Time, 40 hrs/week

Job Number

2024SC22411

Department

DCHS - Community & Human Srvcs

Division

Comm & Human Svcs Admin

Opening Date

08/30/2024

Closing Date

9/14/2024 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

F1A : L117-Admin

Full- or Part-Time

Full Time

Summary

The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.

King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.

The Administrative Specialist II joins a dynamic team of Administrative Specialists providing excellent customer service to internal and external customers.

WHO MAY APPLY: The position is open to all qualified candidates that meet the minimum qualifications.

REQUIRED MATERIALS: Candidates who wish to be considered for the position must submit a complete King County application online and respond to the supplemental questions. Interviews will occur on or around September 18 - 23, 2024.

WORK SCHEDULE/CONDITIONS: This position is nonexempt (hourly) and is eligible for overtime with supervisory pre approval. Typical hours are Monday - Friday 8am-5pm. The position is represented by Teamsters #117.

MISSION CRITICAL POSITION STATUS: This position is designated Non-Mission Critical. Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency .



TELEWORKING REQUIREMENT: The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

E mployees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations . King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

RECRUITER: Susan.Churchill@kingcounty.gov

Job Duties

• Create a welcoming environment virtually and in person to people calling or visiting the Department and connect them to the relevant resources.
• Schedule in-person and virtual meetings and events and provide support, including but not limited to managing calendar schedules, taking and transcribing minutes, setting up equipment, reserving meeting locations, preparing meeting documents, etc.
• Format and proofread (with a high attention to detail) memos, letters and complex documents such as contracts, amendments, reports, newsletters, and manuals, using County and Division style guidelines for grammar, punctuation, terminology, abbreviations, font, spacing, tabbing, and alignment throughout. Research to resolve questions/issues.
• Maintain complex electronic and paper files, requiring close attention to detail and compliance with records retention requirements.
• Establish, maintain, modify, track and/or retrieve information in spreadsheets and customized database applications. Enter, obtain, and verify information.
• Handle routine clerical responsibilities including, but not limited to ordering supplies, distributing and processing mail, copying documents, scanning, faxing and distributing incoming faxes, identifying priority/time-sensitive matters.
• Assist with processing employee expense reimbursements and reconciling purchase card and travel card expenditures.
• Operate and troubleshoot issues with technology (e.g., copy machines, laptops, projectors, etc.).
• Update website pages using Microsoft Sitecore.
• Perform other related duties as assigned.

Experience, Qualifications, Knowledge, Skills

• Two years of recent full-time (or the equivalent of two years of full-time) general office experience providing administrative support.
• Excellent customer service and public relations skills in a diverse work environment. Experience communicating effectively, both orally and in writing.
• One year of recent experience of taking and transcribing meeting minutes.
• Intermediate experience using the Microsoft Office Suite, including Teams, Outlook, Excel, PowerPoint, Publisher, OneDrive and SharePoint.
• Strong writing skills, including proper usage of grammar, spelling, and punctuation.
• Ability to type a minimum of 50 words per minute.
• Initiative and accountability skills for meeting deadlines, work product or service.
• Ability to work and make decisions in a team environment, be an effective team member, help co-workers and ask for help appropriately, work with the schedules of other staff, be cooperative and able to compromise and resolve issues with minimal direction, be flexible and work professionally with all levels of staff.
• Ability to prioritize workload, work under pressure with tight timelines and changing priorities, and simultaneously work on multiple assignments.
• Experience working in environments requiring maintaining confidentiality.
• Demonstrated punctuality and dependability in daily attendance.

DESIRED QUALIFICATIONS:

• Experience using Oracle I-Expense.

Supplemental Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year plus twopersonal holidays
• Generous vacation and paid sick leave
• Paid parental,family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.