Administrator II

King County   Seattle, WA   Full-time
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Salary

$40.95 - $51.91 Hourly

Location

Redmond, WA

Job Type

Multiple job types-career service and/or temp

Job Number

2024-22131

Department

DNRP-Natural Resources & Parks

Division

Parks

Opening Date

08/21/2024

Closing Date

9/8/2024 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

Z3 : KC Personnel Guidelines

Full- or Part-Time

Full Time

Summary



King County Parks is seeking two (2) Administrator II's - one (1) Career Service position and one (1) Term-Limited Temporary/Special Duty Assignment position - to join our Parks' Operations team. In this role, you will support and monitor administrative services to meet the business and operational requirements of the Operations Section.

About the Role:
The Administrator II positions serve as a liaison between the manager and various internal and external groups, while managing complex administrative duties, such as maintaining records, managing schedules, and reviewing invoices. Responsibilities also involve gathering, auditing and processing, and reporting on program/project data.

This role provides a great opportunity to enhance and grow your administrative, collaborative, organizational, and customer service skills. As the a liaison between management and various groups, you will gain skills in communication, supplier and stakeholder management. This important role allows you to contribute to meaningful projects, policy implementation, records management, and data analysis and reporting. Overall, this position allows for professional growth, the development of a broad skill set, and the opportunity to make a significant impact within the King County Parks system.

This position performs work remotely and onsite.

About the Team:
The Operations Section oversees the upkeep of recreational sites and natural areas across King County, which encompasses parks, trail systems, and open spaces. This responsibility is carried out through a structured framework of geographic districts, work programs, and system-wide support crews.

The work we do at Parks is incredibly rewarding - we connect community members to parks, trails, open space and recreation opportunities, helping to create a healthier, more joyful and more equitable King County. Parks employees are some of the most dedicated, values-driven colleagues you'll ever meet, who do their utmost every day to support the mission of Parks. Our mission is to steward, enhance and acquire parks to inspire healthy communities. We seek to cultivate strong relationships with community partners to enhance park amenities for all King County residents to enjoy today and for generations to come.

Commitment to Equity, Racial and Social Justice:
King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Administrator II, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity .

Apply now for a rewarding career at the Parks Division of King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits , and growth opportunities.

Job Duties



What You Will Be Doing:
  • Perform complex and critical administrative support for Assistant Operation Managers and their teams, and other professional staff.
  • Research, audit, and interpret administrative and operations policies and procedures and make recommendations in solving issues and concerns.
  • Gather data , perform analysis, and prepare reports. Maintain and update data and materials.
  • Provide answers and guidance to questions from other Parks groups in a respectful and timely manner.
  • Coordinate meetings by reserving conference rooms, registering and scheduling participants, and setting up audio/video equipment.
  • Maintain organized, accurate, and accessible records and filing systems, including complex records, invoices, correspondence, and related documents.
  • Manage training plans, track attendance, and advise staff of required training.
  • Prepare forms required for personnel transactions, requisition forms, purchase orders, and expense reports. Compose, draft, type, proofread, and edit documents and standard operating procedures.

Experience, Qualifications, Knowledge, Skills



Qualifications You Bring:
  • Three years experience managing complex administrative duties, daily projects and tasks supporting upper level management.
  • Demonstrated ability to work as part of a collaborative team, take initiative, apply sound judgement, and problem-solve with high degree of accountability.
  • Excellent organizational skills, with the ability to handle numerous projects simultaneously and complete projects with specified deadlines.
  • Proficiency in Microsoft Office, SharePoint, work order management systems, and data management systems.
  • Demonstrated experience in customer service roles with the ability to effectively engage diverse populations, answer inquiries, and resolve issues for a positive experience.
  • Basic knowledge and experience in data management, including collection, analysis, and reporting.
  • Ability to interpret and apply policies and guidelines effectively, and ability to provide guidance to stakeholders to ensure application and compliance.
  • Experience organizing and coordinating logistics for trainings and events.
Competencies You Bring :
  • Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
  • Cultivates Innovation: Creating new and better ways for the organization to be successful.
  • Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
  • Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.
  • Organizational Savvy: Maneuvering comfortably through complex policy, processes, and people-related organizational dynamics.
  • Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
It Would Be Great if You Also Bring:
  • Advanced knowledge of administrative support services, policy guidance, employee reimbursements, information systems, technology principles, and advanced skill in Microsoft Office products.
  • Knowledge of basic principles of project management and data collection practices, procedures, and techniques.
  • Familiarity with Parks and Recreation Operations and industry best practices.

Supplemental Information



Working Conditions:
  • Remote and Onsite Work Details: Employees in this role work remotely from a home location, with onsite reporting requirements typically 1 - 3 days per week. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including Clise Mansion, Marymoor Park, 6046 West Lake Sammamish Pkwy NE, Redmond, WA 98052. This position will eventually report to the Central Maintenance Facility in Renton, WA once construction is completed. This work arrangement promotes work-life-balance and reduces carbon footprint under the department's vision of Green Where We Work .
  • Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements.
  • Work Schedule: This full-time position works a 40-hour work week. Standard shifts take place during Operations business hours from 6:00 AM to 4:30 PM. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
  • Union Representation: This position is not represented by a union.
  • Duration: This recruitment aims to fill one (1) Term-Limited Temporary (TLT) position with an anticipated duration through December 2025 with possibility of extension. If the position is filled by a King County employee who has successfully completed their initial probation, they will be offered the role as a Special Duty Assignment.
Application and Selection Process:
We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply.
Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.

To apply, submit a:
  • Complete Application
  • Optional Resume (will be reviewed if submitted)
  • Cover Letter
Note: Additional documents won't be considered during minimum qualification screening.

Who to Contact: For more information regarding this recruitment, please contact Jessica Fuqua at jfuqua@kingcounty.gov .

Discover More About the Parks Division: Visit our website and check us out at Facebook , Twitter , Instagram and Flickr .

Discover More About DNRP: Visit our website , explore an interactive map of our recent accomplishments and check us out at Facebook , X (formerly Twitter) , LinkedIn , TikTok , Instagram , YouTube and Keeping King County Green News .

Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resourcescategory for DNRP opportunities and explore other categories of interest.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 12paid holidays each year plus twopersonal holidays
  • Generous vacation and paid sick leave
  • Paid parental,family and medical, and volunteer leaves
  • Flexible Spending Account
  • Wellness programs
  • Onsite activity centers
  • Employee Giving Program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
This job is no longer available.

King County

Seattle, WA